Administrative Rules And Procedures For Implementing Categories 2 & 3 Allowances In The Public Service

Article Index
Administrative Rules And Procedures For Implementing Categories 2 & 3 Allowances In The Public Service
Page 2
Page 3
Page 4
All Pages

1.0    INTRODUCTION
The Single Spine Pay Policy (SSPP) has identified four (4) categories of allowances in the Public Service. Category 1 Allowances have been consolidated into the basic salaries on the Single Spine Salary Structure (SSSS). As part of the policy implementation, Categories 2 and 3 Allowances are to be harmonized and standardized in the Public Service. These were negotiated by the Public Services Joint Standing Negotiating Committee (PSJSNC) in September, 2015 and their implementation is to take effect from 1st January, 2016. However, Category 4 Allowances are to be eventually monetized.
This document provides the definitions for these categories of allowances. It also sets out the administrative rules and procedures that shall guide the implementation of the negotiated rates of Categories 2 and 3 Allowances in the Public Service.

2.0    BACKGROUND
As part of the SSPP implementation, the Government White Paper on the subject which was issued in November, 2009, indicated that Categories 2 and 3 Allowances should be harmonized and standardized in the Public Service. This is to ensure:
•    a reduction in the multiplicity and duplication of these allowances;,
•    that each allowance has the same meaning and interpretation within the entire public service;
•    that the rate applicable for each allowance is the same in the public service in order to achieve equity and fairness; and
•    that core Categories 2 and 3 Allowances are applicable to all public service employees.
These allowances when standardized and harmonized are to form part of the Compensation of Employees' component of the national budget. This is to ensure better management and control of the compensation budget at the institutional level.
At a meeting held on the 8th of February 2013, the PSJSNC agreed to identify core or common Categories 2 and 3 Allowances in the Public Service and which are to be negotiated under its umbreLla. It was also agreed that Categories 2 and 3 Allowances which are specific to Service Classifications should be negotiated with the institutions within the service classifications.
The following core or common Categories 2 and 3 Allowances were, therefore, identified by the PSJSNC for harmonization and standardization:
•    Acting Allowance;
•    Additional Duty Allowance;
•    Overtime Allowance;
•    Call-In Allowance;
•    Commuted Overtime Allowance;
•    Height/Depth Allowance;
•    Permanent Posting Allowance;
•    Temporary Posting Allowance;
•    Traveling Expenses Allowance;
•    Tools Allowance;
•    Physically Challenged Guide Allowance;
•    Physically Challenged Transport Allowance;
•    Night/OutOf Station Allowance;
•    Day Trip Allowance;
•    Per Diem/Stipend;
•    Warm Clothing Allowance;
•    Vehicle Maintenance Allowance;   
•    Kilometric Allowance;
•    Medical Subsidy;   
•    Funeral Grant;
•    Uniform/Clothing Allowance; and
•    Protective Clothing Allowance.
Having negotiated and agreed on the rates for these allowances, it has become necessary to put in place some administrative rules and procedures to guide their implementation in order to avoid abuse and to ensure consistency in the Public Service.

 



Mapping and Migration

Mapping is the process of placing individual jobholders in an institution on the Single Spine Grade Structure based on established guidelines

Rules on Negotiations Procedure

The Fair Wages and Salaries Commission and labour unions, associations, institutions :